Benefits | Adding Contacts and Updating Dependent Coverage and Beneficiaries

Benefits | Adding Contacts and Updating Dependent Coverage and Beneficiaries


[music] Hello my name is Mike. In this tutorial I’ll show you how to create contacts and then designate them as dependents and beneficiaries with the correct dates to your benefits coverage. I’m signed in as an employee, Linda Swift. Linda just had a baby and needs to add the baby to her benefits coverage. There are three important things to remember when adding dependents and beneficiaries. First, before you can designate anyone as a dependent or beneficiary, you must create their contact record in your benefits work area. I’m adding Linda’s newborn as a contact. If I don’t add him as a contact, I won’t be able to see him when I try to designate him in Linda’s benefits coverage. When you enter a contact here, you don’t need to enter it again in the Family and Emergency Contacts. Second, remember to set an appropriate relationship start date when entering benefits contacts. The relationship start date should be the date the contacts become eligible for coverage. In this case I need to enter the baby’s date of birth. I want him to be covered from his birth on. The social security isn’t required to add the baby as a contact, but I want to add it as soon as possible to avoid potential coverage suspension. If Linda had just married and wanted to add her spouse, she would need to enter their wedding date. If her spouse lost coverage and she was adding him, she would need to enter the date she wanted her benefits to start covering him. If Linda was new to the company or just became qualified for benefits, the relationship start date for all of her contacts should be the day she started or the date she became eligible for benefits. For example, if she started out part-time and then became full-time on August 1st, she would enter all of her contacts to be effective as of August 1st, regardless of when they came into her life. If someone already existed as a contact and the relationship changed, she would need to enter a new relationship start date for that relationship. For example, if she had a friend as an emergency contact and she married that friend, she would need to change the relationship start date to the wedding date, and change the relationship to spouse. After making this change, she could then change her benefit elections and add coverage for her new spouse. We should always remember that the relationship start date is the date people become eligible for coverage. Now I’ll add Linda’s new baby to her medical plans and as a beneficiary. First, I’ll add him to Linda’s Medical plan. The most important step to remember is that we must select the check box for the new baby for each benefit election we want to cover him. Next, I’ll add him to Linda’s dental and vision plans. Then I’ll add him to Linda’s life insurance and redistribute the beneficiary percentages. Once I’ve entered coverage for the new baby, I can submit. All of Linda’s benefit plans now include her new baby, and he’s also a beneficiary of Linda’s life insurance plans. I can also print my benefits report and temporary ID cards if needed. If I have any questions about my coverage, I can review my benefits at any time. I can select a program and view benefits up to three years back and one year in the future by changing the effective date. I can see what my benefit coverage and flex credits are on that date. This concludes the Adding Contacts and Updating Dependent Coverage and Beneficiaries tutorial. Thank you. [music]

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